Top 5 HR Recruiting Metric That You Must Know

Isaac Song, a passionate HR data scientist on a mission to unravel the complexities of human resources through data-driven insights. This post will break down complex concepts into digestible pieces for both seasoned professionals and those new to the field, specifically within the field of HR Recruiting Metric.


Total Number Hired

The Total Number Hired metric quantifies the overall count of new employees successfully onboarded within a specific timeframe. It encompasses all levels of employment, from entry-level positions to executive roles, providing a comprehensive view of workforce expansion during a designated period.

The Total Number Hired metric serves as a fundamental indicator of an organization’s growth and talent acquisition effectiveness. Tracking this metric aids in evaluating the success of recruitment strategies and gauging the company’s ability to attract and assimilate new talent. A consistent and upward trajectory in Total Number Hired may signify a thriving organization, while a decline may prompt a reassessment of recruitment methodologies. Additionally, this metric provides valuable insights into workforce planning and can be a key component in strategic decision-making processes. By understanding and analyzing Total Number Hired, HR leaders can optimize recruitment efforts, enhance onboarding processes, and align workforce expansion with organizational goals.

Sample Calculation: To calculate the Total Number Hired, sum the total count of individuals who have joined the organization within a defined timeframe. This includes both full-time and part-time employees. The formula is expressed as follows:

Formula for Total Number Hired

For instance, if an organization recruited 50 full-time employees and 20 part-time employees in a quarter, the Total Number Hired for that period would be 70.


Average Time to Fill

The Average Time to Fill metric measures the average duration, in calendar days, from the initiation of a job requisition to the successful placement of a candidate into the respective position. It encompasses the entire recruitment process, from posting the job opening to the candidate’s formal acceptance of the offer.

The Average Time to Fill metric is a critical measure of recruitment efficiency. A shorter time to fill indicates a swift and effective hiring process, reducing the risk of losing top talent to competitors and ensuring business continuity. Conversely, a prolonged time to fill may result in increased costs, productivity losses, and potential disengagement among existing staff waiting for team members to be onboarded. This metric is instrumental in identifying bottlenecks in the recruitment pipeline, streamlining processes, and enhancing overall workforce planning. Moreover, it provides valuable insights for HR professionals to assess the effectiveness of their sourcing strategies, screening processes, and candidate selection methods, ultimately contributing to an agile and responsive talent acquisition function.

Sample Calculation: To calculate the Average Time to Fill, sum the total number of calendar days taken to fill all job openings within a specified period and divide it by the number of successfully filled positions. The formula is expressed as follows:

formula for Average Time to Fill

For example, if three positions were filled in a month, with durations of 20, 25, and 30 days to fill each position, respectively, the Average Time to Fill would be:

Sample calculation for Average Time to Fill

Internal/External Hire Ratio

The Internal/External Hire Ratio is a key human resources metric that assesses the balance between internal promotions and external hires within an organization. It is expressed as a ratio, comparing the number of employees promoted from within the company to the number of individuals hired externally during a specific timeframe.

The Internal/External Hire Ratio is a critical metric for assessing talent development strategies and workforce planning. A balanced ratio suggests a healthy organizational culture that values internal talent development, succession planning, and employee career growth. A higher ratio of internal promotions may indicate a strong commitment to nurturing and retaining existing talent, fostering employee engagement and loyalty. On the other hand, a lower ratio might signify a need to enhance internal development programs or explore external talent pools for specific skill sets. Striking the right balance in the Internal/External Hire Ratio is essential for building a resilient and adaptable workforce, aligning organizational goals with talent acquisition strategies, and ensuring a sustainable pipeline of skilled and qualified professionals.

Sample Calculation: To calculate the Internal/External Hire Ratio, divide the number of internal promotions by the number of external hires within a designated period. The formula is expressed as follows:

formula for Internal/External Hire Ratio

For instance, if an organization promoted 30 internal candidates and hired 20 external candidates in a given year, the Internal/External Hire Ratio would be:


New-Hire Turnover Rate

The New-Hire Turnover Rate is a crucial human resources metric that gauges the percentage of recently onboarded employees who leave the organization within a specific timeframe. It provides insights into the effectiveness of the recruitment and onboarding processes in terms of retaining new talent.

The New-Hire Turnover Rate is widely used for assessing the effectiveness of the onboarding process and the overall employee experience. A high turnover rate among new hires may indicate issues with the recruitment process, onboarding procedures, or alignment between employee expectations and organizational reality. Monitoring this metric enables HR professionals to identify areas for improvement, refine onboarding strategies, and enhance the organization’s ability to retain top talent. A lower New-Hire Turnover Rate is generally indicative of successful onboarding and a positive organizational culture, contributing to long-term employee engagement and satisfaction. By focusing on reducing new-hire turnover, organizations can strengthen their employer brand and build a more stable and committed workforce.

Sample Calculation: To calculate the New-Hire Turnover Rate, divide the number of new hires who leave the organization by the total number of new hires, then multiply by 100 to express the result as a percentage. The formula is expressed as follows:

Formula for new-hire turnover rate. Note that duration parameter is defined by organizational need.

For example, if an organization hired 50 new employees and 5 of them left within the first six months, the New-Hire Turnover Rate would be:


Application Volume

Application Volume is a foundational human resources metric that quantifies the total number of job applications received by an organization within a specified timeframe. It provides insights into the level of interest and engagement from potential candidates in response to job postings.

Application Volume is a key metric for evaluating the effectiveness of recruitment strategies, the attractiveness of the employer brand, and the overall health of the talent acquisition process. A high application volume may indicate strong employer branding, effective job marketing, and a wide talent pool. Conversely, a lower volume may prompt a reassessment of job descriptions, sourcing channels, or the organization’s overall appeal to potential candidates. Monitoring Application Volume over time allows HR professionals to identify trends, make data-driven decisions, and optimize recruitment efforts. Additionally, this metric can be valuable for forecasting and workforce planning, providing insights into the organization’s ability to attract a diverse and qualified pool of candidates for current and future roles.

Sample Calculation: To calculate Application Volume, sum the total number of job applications received for all positions during a designated period. The formula is straightforward: Application Volume=Total Number of Job Applications

7 thoughts on “Top 5 HR Recruiting Metric That You Must Know

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